What is ECAP?
ECAP is a professional organization for Industrial-Organizational (I-O) psychologists, as well as others who focus on applying psychological principles to work behavior, from the Upstate New York area. Our membership consists of practitioners and academics who share a common interest in I-O psychology principles. Meetings typically take place on a quarterly basis.
Why Join ECAP?
The benefits of membership in ECAP include networking, discussing, and exchanging information of mutual interest. Members will also receive ECAP’s membership directory.
Mission Statement
The mission of ECAP is to develop a network of I-O psychologists and others who focus on applying psychological principles to work behavior in the greater Upstate New York region that provides a forum for local academics and practitioners to share and exchange research and practices, form collaborative relationships, and systematically disseminate information of interest.
Membership
ECAP has two classes of membership:
1. Professional membership is open to all professionals of the I-O psychology community in the greater Upstate New York area who are participating in the research and/or application of I-O principles in business, government, academia, or consulting. Professional members must have a master's or doctorate in I-O or related fields (e.g., Organizational Behavior, Organizational Development, Human Resources Management).
2. Student membership is available to any person currently enrolled, on a part-time or full-time basis, in a graduate I-O psychology or related program.
Dues
Annual membership dues shall be set by the Executive Committee and announced to the membership. Dues paid cover the annual cycle from September 1 to August 31 regardless of when they are paid. The dues for student members shall be no more than one-half of the dues for professional members. All membership dues shall be paid to the Treasurer.
Organizational Structure
The Executive Committee shall consist of the currently serving elected officers of ECAP, each of whom shall have equal voting status. The elected officers of ECAP shall be President, Secretary, Treasurer, Program Chair and Webmaster. Elected officers shall be dues paid members of ECAP. The term for all elected officers of ECAP shall be two years. Elections for ECAP officers shall be held in fall meetings, and appointments shall be staggered for the sake of continuity. The Executive Committee shall be responsible for the day-to-day operations of the organization including: the collection and accounting of dues, payment of expenses, organization of meetings, preparation of appropriate programs and discussions for regularly scheduled meetings, establishment and maintenance of the ECAP web site, and preparation and dissemination of a membership directory. A quorum of the Executive Committee shall consist of 60 percent of the Executive Committee members.
Executive Committee members who fail to meet their commitments and obligations (including, but not limited to meeting participation and fulfillment of their functional responsibilities) shall forfeit their positions. After reasonable notice, the Executive Committee may invite a new committee member on board, or, may redistribute responsibilities on the team. At the discretion of the Executive Committee, subcommittees may be formed to carry out very specific purposes in support of ECAP’s goals.
Meetings
Meetings will take place approximately four times per year (either virtually or on-site). The date, time and place of meetings shall be announced to the membership by the President. Members may be charged a reasonable cost for each meeting, and the Executive Committee may impose a surcharge to nonmembers for attendance at any ECAP meeting. The determination of a reasonable cost for each meeting will be the responsibility of the Program Chair in consultation with other members of the Executive Committee. In determining the cost of a meeting, the Program Chair will take into account the expenses associated with the meeting and the anticipated attendance. Persons who make reservations but fail to appear at a meeting shall, nevertheless, be required to pay for the meeting (if a fee was involved), unless the reservation is canceled within the prescribed time limit set by the Program Chair.
Nominations & Elections
To be nominated, elected and continue to hold office as a member of the Executive Committee, an individual must be a dues paid member of ECAP, and must have demonstrated a willingness to contribute actively of time and talent to the goals of ECAP. The Executive Committee shall perform the following duties: (1) develop a slate of candidates by soliciting nominations from the general membership for all elected offices, (2) call for a vote by the members on the slate of officers at the election meeting, and (3) tally the election results and communicate the results to the membership.
Rules of Operation
The meetings and proceedings of ECAP shall follow ground rules for effective meeting management.
Actions and decisions of the Executive Committee, excluding those actions that fall within the responsibilities outlined in the rest of these bylaws, shall be subject to the approval of membership.
Except as otherwise may be provided in these bylaws, all matters requiring a vote of the members shall be decided in a simple majority vote of members present and voting. Each professional member shall have one vote. Voting shall be by voice or ballot, as determined by the President.
Amendments
Amendments to any provision of these bylaws may be proposed by dues paying members or by recommendation of the Executive Committee. Such amendments will become a part of the bylaws through a majority vote of the members voting at the following meeting, or through an online election process. The form for the vote will be up to the discretion of the Executive Committee. Proposed amendments to the bylaws must be submitted to the Executive Committee and then made available (either in written or electronic form) to all dues-paying members at least one week before a vote is made on that particular issue.